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Your message has been sent, please check your email shortly. We're sorry, an error occurred while sending your message. Please try again shortly. Please enter a valid digit phone number. Format: or email address. PowerPoint has built-in slide designs that contain placeholders for text, videos, pictures, and more. They also contain all the formatting, such as theme colors, fonts, and effects. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who see and people who use technology such as screen readers.
In the Thumbnail pane, locate the place where you want to add the new slide. Right-click, and select New Slide. Click the new slide to select it. On the Design tab, expand the Themes gallery, and select the slide layout that you want. PowerPoint automatically applies this layout to the new slide. PowerPoint supports the playback of video with multiple audio tracks. It also supports closed captions and subtitles that are embedded in video files.
Currently, only PowerPoint for Windows supports insertion and playback of closed captions or subtitles that are stored in files separate from the video. For all other editions of PowerPoint such as PowerPoint for macOS or the mobile editions , closed captions or subtitles must be encoded into the video before they are inserted into PowerPoint.
Supported video formats for captions and subtitles vary depending on the operating system that you're using. Each operating system has settings to adjust how the closed captions or subtitles are displayed.
For more information, see Closed Caption file types supported by PowerPoint. Closed captions, subtitles, and alternate audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features. Also, when turning your presentation into a video , closed captions, subtitles, or alternate audio tracks in the embedded videos are not included in the video that is saved. When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved.
Videos include an audio track with video descriptions, if needed, for users that are blind or visually impaired. Videos that include dialogue also include closed captions, in-band closed captions, open captions, or subtitles in a supported format for users that are deaf or hard of hearing.
For more information, refer to Add closed captions or subtitles to media in PowerPoint. Rules for the Accessibility Checker. Everything you need to know to write effective alt text. Make your Word documents accessible to people with disabilities. Make your Excel documents accessible to people with disabilities. Make your Outlook email accessible to people with disabilities. Closed Caption file types supported by PowerPoint. Visually scan the slides in your presentation. Make visuals decorative.
For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing. To enable right-click on your Mac, make sure that the Secondary click option is selected in System Preferences. PowerPoint does not automatically generate alt texts for images.
Tip: You have to right-click somewhere inside the frame that surrounds the entire shape, not inside one of its parts. Tip: You have to right-click somewhere inside the frame that surrounds the entire SmartArt graphic, not inside one of its parts.
Select a SmartArt graphic. Type sentences to describe the SmartArt graphic and its context to someone who cannot see it. Select Edit Alt Text The Alt Text pane opens on the right side of the slide. If your presentation has visuals that are purely decorative, you can mark them as such without needing to write any alt text. When a screen reader finds such an image, it simply announces they are decorative, so the user knows they are not missing any information.
Select the Mark as decorative check box. To make your presentations accessible to wider audiences, add alt texts to the images in your slides.
PowerPoint does not automatically generate alt texts. Use the following procedure to add alt text to shapes, including shapes within a SmartArt graphic. Select Hyperlink.
The text you selected displays in the Text to Display box. In the Search all templates text field, type accessible templates and press Return. On the Table Design tab, select the Header Row check box. To restore all placeholders for the selected slide, on the Home tab, select Reset. Use the Selection Pane to set the order in which the screen readers read the slide contents.
When the screen reader reads this slide, it reads the objects in the reverse of the order they are listed in the Selection Pane. In the Selection Pane , to change the reading order, drag and drop items to the new location.
In the thumbnail pane, locate the place where you want to add the new slide, and then right-click. On the Design tab, expand the themes gallery, and select the slide layout that you want.
Closed captions or subtitles must be encoded into the video before it is inserted into PowerPoint. PowerPoint does not support closed captions or subtitles that are stored in a separate file from the video file. In the alt text, briefly describe the image and mention the existence of the text and its intent. Add alt text to images, tables, and shapes. The text in your presentations should be readable in High Contrast mode so that everyone, including people with visual disabilities, can see it well.
For example, use bright colors or high-contrast color schemes on opposite ends of the color spectrum. White and black schemes make it easier for people who are colorblind to distinguish text and shapes. Avoid using all capital letters, and excessive italics or underlines. To open the related tab, for example, the Picture tab, tap the Show Ribbon button.
Tap Alt Text and type a description for the element. For example, describe the content of the image. To open the related tab, for example, the Picture tab, select the Show Ribbon button. Select the Mark as decorative toggle button, and then select Done. Use one of the included slide Themes to make sure that your slide design is accessible. Most of the themes are designed for accessible colors, contrast, and fonts. To open the Home tab, tap the Show Ribbon button.
To open the Table tab, tap the Show Ribbon button. In alt text, briefly describe the image and mention the existence of the text and its intent. Add alt text to tables. The following procedures describe how to add alt text to visuals and tables in your PowerPoint presentations.
To open the Picture tab, tap the Show Commands button. To open the Shape tab, tap the Show Commands button. To open the Table tab, tap the Show Commands button.
To open the formatting menu for the visual, tap the Show Commands button. To open the Home tab, tap the Show Commands button. Each operating system has settings you can use to adjust how the closed captions or subtitles are displayed.
The following table includes key best practices for creating PowerPoint for the web presentations that are accessible to people with disabilities. Visual content includes pictures, SmartArt graphics, shapes, groups, embedded objects, and videos. Add alt text to shapes or embedded videos. Futuristic pitch deck.
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